The following is our YIM Volunteer Coach Training and Certification.  Please print the information out and sign at the end.  

 

 

 

YIM Volunteer Coach Training and Certification

 

We would like to welcome you to our Volunteer Coach Training and Certification for Reston Runners’ Youth In Motion (YIM) summer program.

Here at YIM, we strongly value the safety of children, the role of coaches, and the protection of our team members who work with children and families.  These values help create a safe environment  for children, families, and coaches to grow relationally with others. This training and certification information you will read below (and sign at the end acknowledging that you have read and understood the volunteer coach training) is an essential component to upholding these values.  Thank you for enhancing the community by investing your time, gifts, and resources into other people. We very much appreciate it.

 

Introduction

 

We strive to provide the highest level of child protection and welfare possible, and it is our specific desire to provide a safe setting for our children and volunteers alike. This program has been implemented and is enforced to protect the welfare of all our members from potential issues stemming from abuse or neglect.

This training is used to supplement the background check process as part of our overall volunteer screening process.

While most associations perform mandatory criminal background checks of its volunteers, such inquiries only reveal prior known criminal behavior. And the most commonly used type of background checks vary in accuracy and don’t always uncover all suspicious activities.

All of our volunteers must take this training and become certified before being allowed to teach, lead, coach or be in the presence of our youth members.

This training should be taken during or after a background check has been performed and approved, but before a volunteer meets with any youth or at-risk participants whom he or she will be asked to supervise.

For parents, this means peace-of-mind in knowing that the volunteers working with their children are thoroughly screened and trained.

Most associations are acutely aware of the damage that can be done to their volunteers personal and professional reputations as a result of any public accusation of misconduct; whether true or not.

This training not only educates volunteers on important topics such as appropriate conduct, but also provides them with an ability to assess when certain conditions may create the risk of accusation.

 

Volunteer Responsibilities

 

Volunteer protection is provided as a result of 1) volunteer training, 2) certification and 3) continuing education in accordance with The Volunteer Protection Act of 1997 which provides certain legal protection for volunteers who have been trained and certified, and act in accordance with a specific function. To protect volunteers, this training improves awareness of issues about child abuse prevention and child development, and certifies volunteers as required to work in key roles with and around children.

Volunteer protection laws vary by state and are complicated because of confusion over the scope of volunteer roles in each state. The term "volunteer" and the definition of volunteer duties, responsibilities and roles also vary. Many resources are available to help you determine the protection afforded you by the laws of the state where you reside.

 

Child Abuse

 

Child abuse has been defined as an act, or failure to act, on the part of a parent or caretaker that results in the death, serious physical or emotional harm, sexual abuse, or exploitation of a child, or which places the child in an imminent risk of serious harm, or any act or failure to act which presents a risk of the above.

Volunteers  are  our  most  valuable  asset,  and  second  only  to  the  protection  of  children,  their protection is also a priority.

Child  abuse  occurs  in  many  different  forms,  each  one reprehensible and potentially damaging to a child’s development and well-being. Not all forms of abuse are easily detected, so being aware of the different types of abuse is the first step toward prevention.

A child abuser may be an adult, an adolescent or even another child. Mistreatment and abuse may result in emotional scars that impair a child’s psychological growth and development. Most medical, professional, educators and legislators now recognize that abuse can take many forms, which include, but are not limited to, the following:

    • PHYSICAL: This is the Intentional infliction of bodily harm on another, the injuries from which may or may not be visible, and can include shaking, hitting, beating, and burning.
    • SEXUAL ABUSE: Is the violent or nonviolent exploitation of a child’s vulnerability and powerlessness in which the abuser is fully responsible for their actions and behavior involving touching and even non- touching.
    • TOUCHING: The fondling of a child or any other contact of a sexual nature.
    • NON-TOUCHING: This category includes verbal comments, pornographic material, obscene phone calls, exhibitionism, allowing the victim to witness sexual activity, and inappropriate verbal descriptions of sexual activity.
    • EMOTIONAL: Includes exposure to spoken and/or unspoken violence or emotional cruelty. Examples include belittling, irrational criticism, insults, humiliation, conveying messages that the child is worthless or unloved, putdowns, profanity, off-color jokes, being restrained, or being allowed or forced to abuse alcohol or drugs.
    • RITUALIZED: Physical, sexual, or psychological violations of a child are inflicted regularly, intentionally, and in a stylized way by the person(s) responsible for the child’s welfare. The abuser may appeal to   some higher authority or power to justify the abuse. Examples include cruel treatment of animals, repeated threats of harm to the child, other persons, and animals.
    • NEGLECT: Endangers a child's health, safety, or welfare through negligence. Examples include failure to provide basic care for a child, including food, clothing, health care, shelter, education, supervision, or even affection and affirmation of the person’s self-worth.
    • ABUSE OF A VULNERABLE ADULT — Can be defined using the same child abuse criteria as previously mentioned, but can also include the Intentional misuse of the victim’s financial resources, taking no regard for the continued well-being and/or financial security of the victim.

 

Prevention – Physical

 

Undoubtedly you’ve seen the player coming of the court or field of play who is tapped on the buttocks by the coach. Usually, neither coach nor player think anything of it, as it is probably intended as method of congratulating the player for an outstanding effort.

However for a child who is participating in sports for the first time such an act may be upsetting and cause the child to complain to his/her parent. As a volunteer, it is important to consider such factors including the cultural background of a child or parent for whom such an act may be considered insulting or cause for disgrace.

Corporal punishment is not allowed and should never be used, this includes, spanking, hitting, slapping or other physical threats. As a responsible adult, you must set and respect appropriate boundaries which will protect not only our children but you as well.

YIM’s specific policy regarding discipline issues is:

  • Establish good and positive behavior expectations on the very first day to set the tone. 
  • If a child’s unruly behavior is unsafe for him/her (or with other participants), or disrupts training to a point where training has to halt because of that child’s unruly behavior,  coaches may issue a verbal warning to the child in a firm (not yelling) tone emphasizing that we expect positive energy during training. 
  • If the unruly behavior continues, consider asking the child to sit out training for a couple minutes on the sideline.
  •  If the issue still persists, bring the issue to your age group leader or to one of the directors who will deal with the child and his/her parent.  If the parent is present during the child’s behavior problem, coaches may bring the child’s behavior issue directly to them if they prefer; however, please remember to keep your tone calm but firm while explaining the issue. 
  • Ultimately, if you are unsure how to handle a discipline issue, bring it up to your age group leader or to one of the directors.

Remember, many factors drive a child’s comfort-level when it comes to touching. These all change with time and include, but are not limited to, religious beliefs, social factors, family-driven rituals or beliefs, gender, age and prior experience

Some forms of touching could be considered acceptable as long as they are respectful and are done as an appropriate response to a particular situation.

Consider the following when determining the appropriateness of touching as a response to such an event

Touching must never include a child's private areas; that is the groin, breast or bottom. Never touch a child out of view of others. Any touching should be brief and intended to be insignificant and less than 2 seconds in duration. Respect any resistance from the child or their parent or supervisors to any form of touching. Inappropriate touching which is initiated by the child must be discouraged.

Examples of appropriate touching could include a hand slap or “high five” as a means of celebrating or acknowledging good performance or effort. Or, an arm slung loosely around a shoulder as means of  briefly providing encouragement, note however that this is not a hug.

A pat or slap on the buttocks, even if it is intended as an acknowledgement, is generally considered inappropriate and should be avoided. As should a physical contact when accompanied with a comment which is also inappropriate for example a high-five with the comment “you look great today.”

Remember, touching should always be done in accordance with the child's comfort level and permission. Use common sense; touching should always be in response to the need of the child, not the adult.

 

Prevention – Non-Physical

 

As a volunteer, sexual jokes or comments of a crude nature have no place and are not allowed. Such remarks can easily be misinterpreted leading to an allegation of abuse.

The use of obscene language is also not appropriate and should not be used. It simply is not needed. Our volunteers are mentors and should always strive to lead by example thus providing clear examples to our youth of the behavior which is expected by them.

 

Suspecting and Reporting Abuse

 

Some types of child abuse are very easily detected, while others are more difficult. Any instance of abuse however is taken very seriously and is strictly forbidden, will not be tolerated, and may result in termination and legal action.

Abuse, and specifically abuse of children, youth, and vulnerable adults is a criminal act, and for any instance of abuse the proper law-enforcement agencies will be notified.

If abuse is witnessed or suspected it is best to contact an administrator or other designated authority for guidance on how to best handle the situation.

 

Child Supervision

 

The old adage “there’s safety in numbers” has never been more true or applicable than when it comes to child supervision. The best way to prevent an accusation is to be in a position where your actions can be confirmed by others, this means:

  • Never taking a child out of sight of parents or others by yourself – such as to a restroom or other enclosed room.
  • In a situation where a child has fallen and may require assistance getting up, clearly state your intentions, or ask the child’s parent or supervisors for help and permission before touching the child.
  • Never take the child out of ear-shot of others for 1-on-1 conversations or consultation.
  • Never leave a child unattended at the end of an event such as a game or meeting. Parents are often late when picking their children up, it is your responsibility to make sure all children have been accounted for by their parents or designated supervisors.
  • Never allow a child to leave an event with anyone other than a parent or designated supervisor unless there has been a pre-arranged, and confirmed, agreement to do so.

It is our goal that a minimum of two unrelated adult volunteers will be in attendance at all times when children are being supervised during our programs and activities. We do not allow children to be alone with one adult on our premises or in any sponsored activity unless prearranged and approved by that child's adult or supervisor.

Also, never leave the group unattended, for example to escort a child to the restroom. In such cases it is always better to ask another adult volunteer for assistance.

 

Alcohol, Tobacco, Drug Use

 

The Volunteer Protection Act of 1997 does not provide protection for a volunteer committing a criminal act involving alcohol, tobacco, or illegal drugs

It is illegal for minors to use, possess or distribute alcohol, tobacco products or illegal drugs of any type.

Any adult who knowingly provides such substances to a minor is subject to criminal prosecution in accordance with laws of the state in which the act occurred.

Willing or not, as volunteers you may be looked upon as a role model by the children in your care

Younger children are impressionable and may attempt to mimic your behavior, while older children may use your behavior to justify their own actions.

As a volunteer you are expected to demonstrate exemplary behavior at all times

The consumption or use of alcohol, tobacco, illegal and prescription drugs while in the presence of children is strictly forbidden and will not be tolerated.

Volunteers who observe children, parents or other volunteers using such substances while at a meeting or other sponsored event should report it immediately.

 

Risk Assessment

 

Before beginning any event such as a team meeting or sports event take a few minutes to look out for potential environmental and or physical hazards. Faulty lighting, liquid spills, broken glass and windows all are potentially dangerous unless the proper corrective action is taken.

Additionally, observing and addressing any participants’ pre-existing conditions or symptoms are equally critical to ensuring a safe event for all involved.

Familiarize yourself with emergency exists and any local emergency procedures. Remember that should an emergency occur people will rely on your guidance for safely dealing with it.

If the event is to be held outside, determine if the weather is likely to impact the event and be prepared to react accordingly. 

YIM’s specific Inclement Weather Policy is:

  • Track sessions will be held rain or shine.  However, we will not meet if there is lightning or if the temperature is over 100 degrees at 6:30 p.m.   We have seen every combination of weather event happen in the past; but, we never take for granted the session will be canceled.  More often than not, we are able to hold at least a partial session.  Parents of the participants make their own judgment call when the weather is questionable.  However, we do make every attempt to meet.  If lightning occurs in the middle of the session, we will cancel the program for that evening.  A cancellation during a session will be signaled using our sport horn.  This is why it is essential that parents DO NOT DROP OFF AND LEAVE their children; but rather help with our coaches or relax in the bleacher area.  When a session is canceled due to lightning, EVERYONE must leave the area immediately.  We will not update the website unless it is clear early on that conditions make it impossible to hold a session; however, we will send out an email notification as soon as possible to notify participants that a session has been canceled.

 

Dealing with Injuries

 

First aid is the help and medical assistance that someone gives, not only to an injured person or a person who may become sick. Knowing when and how to administer such aid requires the capability to not only assess the situation thoroughly, but also requires you to consider your ability to treat the injured, and make decisions quickly and remaining calm.

While we do not require our volunteers to know all of the techniques to administer first aid, knowing how to respond to an emergency situation can make a big difference in the outcome of it.

Preparedness is a key element of first aid - like having basic medical emergency kits in your car, office, or equipment bag. If you do not have a first-aid kit in your possession, take the time to know where the nearest one is located and how to access and use it.

Cuts, puncture wounds, sprains, strains, and nosebleeds are one type of injury that typically require the kind of aid most people feel generally comfortable administering. Heart attacks, strokes, seizures, and heat stroke however are examples of very serious emergencies, and unless you have received formal training on how to deal with them, should be left to a medical professional.

Usually, minor injuries such as strains, slight abrasions, or pulls, are very common and can be treated using the R-I-C-E method of treatment. Which stands for Rest, Ice, Compression, and Elevation.

Remember, knowing when and how to properly respond to medical emergencies could save a life.

The following information is very basic in nature and only provide high-level guidance, they are not intended to replace a professionally recognized first aid training course such as those offered by the Red Cross.

Bruises & Scrapes:

  • Usually bruises are nothing to worry about. They occur when blood vessels in the skin break, and the blood diffuses causing a noticeable discoloration and tenderness.
  • Typically bruises will fade in a few days. You can speed up healing the process by applying heat or commercially available creams to the affected area. Should the bruise darken or spread after several days, or if red lines or additional irritation appear, visit a doctor in case infection or blood poisoning has begun.
  • Another common injury scrapes and abrasions usually look worse than they are. They don't usually bleed too much, but can be quite painful for a few days.
  • Typical treatment consists of cleaning the wound and applying a topical cream. Should additional redness or irritation occur after a few days, have a doctor look at it to check for infection.

Sprains:

  • When joints turn in ways that they shouldn't, the muscles can become sprained. Intense pain and swelling occur, and the joint (usually the ankle or wrist) become more or less useless until it is healed.
  • Lesser injuries called strains can also occur; in the event of either, having a doctor check it out in case of breakage isn't a bad idea. For treatment, rest and don't use the affected joint, and apply heat and cold in intervals. An anti-inflammatory medication can be taken for both pain and swelling.

Breaks:

  • Broken bones are also a serious matter. Unless properly set, the bone can heal incorrectly, which can cause further internal injury and other long-term health effects. In the event of a broken bone or even a suspected broken bone, the victim should be taken to a doctor or hospital immediately for treatment.
  • Depending on the severity of the break it may be better to call 911 for assistance such as in injuries where the bone is visible.

Cuts/Punctures:

  • Cuts and punctures most usually occur when a foreign object breaks or penetrates the skin. The severity of the injury can vary from minor to extreme. Minor cuts require very little care at all other than cleaning and bandaging, but any cut or puncture with more moderate bleeding calls for immediate medical attention. In the case of heavy bleeding, apply pressure to the wound with a clean dry cloth until proper medical help can be provided.
  • Large wounds, even if they do not bleed an extreme amount, should still be treated by a professional in case stitches and additional care is needed. Punctures, even very small ones, should be monitored for a period of time after treatment because they tend to get infected easier than larger wounds

Blood Injuries:

  • There are many factors to consider when determining how to treat an injury or other situation involving excessive bleeding.
  • First, consider whether you are personally equipped and or capable of offering aid to the injured person without worsening the situation.
  • Next consider the safety of the other participants and whether they too are at risk by being near or around the injured or the area where the injury occurred.
  • Ultimately, the decision to treat a bloody injury is entirely up to you. It’s better to call for assistance in those cases you feel any doubt about your comfort-level or ability to respond as needed.
  • Should you decide to treat the injury yourself take precautions, such as thoroughly washing your hands or wearing protective gloves, before coming into direct contact with blood. This will protect both you and the injured
  • Make your intentions clear before beginning treatment and ask for assistance from other adults or capable persons.
  • As appropriate to avoid further injury, remove the injured from the scene and clean up any blood spills.
  • Before allowing the injured to resume participation in the event make sure all blood has been cleaned and thoroughly removed from clothing, surfaces or areas where others may come into direct contact with it.
  • Note the date, time, specific conditions, and corrective actions taken and report these to the appropriate personnel.

Concussions:

  • When someone receives a blow to the head they may get a concussion, which is a type of brain injury caused by the brain hitting the skull around it and disrupting normal function. They may become disoriented, they may suffer blurred vision, and they may black out. This is a very serious situation and can result in serious internal brain damage that by an untrained person is difficult to detect.
  • Though most people with concussions can recover on their own, severe concussions can cause brain damage or death. Never take a chance if you suspect that a concussion has occurred, treatment by a professional is absolutely required. It is always best to call 911 in these situations.

When to Call 911:

  • In a true medical crisis, every second counts.
  • These are examples of symptoms that constitute a medical emergency. Call 911 right away if you or companion experiences any of them. Doing so could save a life!
  • Remember, call 911 anytime you think someone could suffer serious harm or possibly die without receiving immediate medical help as it’s always better to err on the side of caution.

YIM’s specific Injury Policy is: 

  • If a participant seems to be in minor distress or needs first aid, one coach may take him/her to the YIM table to any director for first aid.  We will inform the parent (if parent was not present or not aware of minor accident/injury).  We have a first aid kit at the YIM table as well as ice and water.  The director will fill out an Accident/Injury Report Form.
  • If a participant has a serious accident/injury/emergency, call 911 (location to give is Herndon High School track located at 700 Bennett St in Herndon).  Notify the parents, the age group leader and directors immediately.  If unconscious, check for breathing and pulse.  If not breathing, provide CPR (if you do not know CPR or do not have another adult who knows CPR in immediate vicinity, Virginia is our CPR certified director).  If a back injury is possible, do not move the participant.  Other coaches should supervise the rest of the participants and keep them calm and occupied and away from the serious accident area.   The director will fill out an Accident/Injury Report Form.
  • The older age groups (9-14yrs) will sometimes run on trails outside the high school area.  Coaches should spread out among the participants so that no one gets lost.   One coach must have a walkie-talkie in case of emergency.  A director  will have the other walkie-talkie at the YIM table.
  • Teach participants about hydrating. Encourage them to drink plenty of water before and after the workout.  Encourage them to eat meals at least an hour before to allow time to digest before training.

 

Child Abduction Procedures

 

The following procedure is to be used if any staff member witnesses or is notified by another person that a child, youth, or vulnerable adult has been abducted or an abduction was attempted, from any activity taking place on our premises.

  • If a volunteer witnesses an attempted abduction or actual abduction of a child, youth or vulnerable adult by someone who is not that person’s parent, guardian, or other responsible party the following procedure should be used:
  • Make every attempt to intervene on the victim’s behalf without putting himself or herself or the victim in harm’s way. If necessary, ask for help from another adult.
  • Observe all notable characteristics of the abductor and any vehicles used by that person, and write them down immediately. This includes the name of the abductor, physical characteristics, make/model/color and license plate number of their vehicle. The more detail you can record the better.
  • Call 911 immediately.
  • Notify an administrator or whoever the “in-charge” person is.
  • If the incident does not occur on our premises, immediately notify the person in charge of the area where it took place, and have them contact the nearest law-enforcement agency with the information you recorded as instructed above.
  • The appropriately designated authority will immediately contact the victim’s parent, guardian, or other person or persons responsible for the child.
  • All members of staff present at the time of the incident should be prepared to make themselves available to answer any questions and or provided other assistance regarding the incident as requested by administrative and or law-enforcement personnel.

 

 

THANK YOU FOR TAKING YOUR VALUABLE TIME TO COMPLETELY  READ AND UNDERSTAND THIS INFORMATION REGARDING YOUTH-IN-MOTION (YIM)’S TRAINING AND CERTIFICATION FOR VOLUNTEER COACHES. 

 

PLEASE SIGN HERE TO ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND ALL THE ABOVE INFORMATION REGARDING OUR VOLUNTEER COACH TRAINING:

 

 

 

__________________________________________________________________

(Signature & Date)

 

__________________________________________________________________

(Printed Name)

 

 

Youth In Motion Coaches' Corner

BACKGROUND SCREENING PROGRAM for YIM VOLUNTEERS

Background Info

Reston Runners is following the lead of other youth-based organizations in implementing a criminal background screening program on volunteers involved with Reston Runners Youth inn Motion activities.

Program Guidelines

This background sreening program, by TC logiQ, is designed to:

  1. Protect the confidentiality of information and the privacy of Reston Runners (hereinafter RR) YIM volunteers
  2. Screen prospective YIM volunteers on the criteria established by RR.
  3. Provide those YIM volunteers who have been screened with an opportunity to challenge incorrect information found in the screening process before a result is forwarded to RR.
  4. Forward to RR's YIM representative for additional investigation and a final decision any results that fail to meet RR's background screening criteria. Any negative results will not be disclosed to anyone other than RR's YIM representative
  5. Perform background screening based on the YIM volunteer's name, date of birth, address history, and social security number.

Cost

The cost for the background screen is paid for by Reston Runners.

Screening Criteria for Volunteer Eligibility

The screening criteria that will be utilized to evaluate YIM volunteers are: Conviction of, imposition of a deferred sentence for, or any plea of guilty or no contest at any time, past or present, or the existence of any pending charges, for: (i) any crime involving sexual misconduct, (ii) any crimes of abuse against children, (iii) any crimes involving firearms, (iv) any offense involving distribution or intent to distribute illegal drugs or substances, and (v) felonious assaults or batteries.
Screening Provider

After conducting an extended search, RR selected TC logiQ, Inc. as its background screening provider. TC logiQ is a specialty consulting firm that provides professional employment services in the area of pre-employment and volunteer screening. More information about this Colorado Springs company is available on their website at www.tclogiq.com .

Process

An individual subject to screening will be directed to this page by the RR YIM Director. After reading the instructions, the YIM volunteer must then click on the background screening link (below) to start the background screening process. This link will take the YIM volunteer to a greeting page containing simple instructions for the volunteer before he/she begins the process. Next, the member will click on the "Click Here To Begin Background Screening Process" link at the bottom of this page. Upon clicking that link, the volunteer will be directed to the next page where he/she will be asked to create an account. This is the first step out of four steps (hereinafter each step will be referred to as a "Screen").

Screen 1 The volunteer will create a username and password, and input his/her email address. There are three questions that thevolunteer will have to select and answer as well. These questions will be helpful to the volunteer in the future should the volunteer not remember his/her password or username. After the member clicks on the "save and continue" button, an email will be generated to the volunteer and the email will include his/her username and password in case the volunteer is unable to complete the screening application for some reason. Then, he/she can log back-in and return to the screen where he/she left-off. Also, the volunteer can use the password and username to check the status of his/her screening by logging into his/her account at www.tclogiq.com .

Screen 2 On the second screen the volunteer will be directed to screening application. The volunteer will be asked to provide the following information:

  • Legal First Name
  • Preferred First Name
  • Middle Name
  • Last Name
  • Suffix
  • Maiden Name
  • Street Address
  • City, State, Zip Code
  • Gender
  • Height
  • Eye Color
  • Race
  • Home Phone Number
  • Cell Phone Number
  • Email Address
  • Birth Date
  • U.S. Citizen (Yes/No)
  • Counties/States/Countries lived in since age of 18
  • Social Security Number

The volunteer will also be asked to disclose any previous arrests or convictions. In addition, the volunteer will receive another automatic email notification from TC logiQ. In this email, the volunteer's username and password will be displayed again so that he/she can check the status of the background screening through the TC logiQ website. The email will also describe the process and other related information about the background screening.

Screen 3 On the third screen, the volunteer will be asked to verify the accuracy of the information that he/she provided on the previous screen shot. If the information is not correct, then, the volunteer can edit this information by clicking on the "make change button" located at the bottom on the screen.

Screen 4 After the volunteer clicks on the continue button to initiate the background screening he/she will be directed to a thank-you page.

Review & Appeals Process

In the event that a background screening returns information that the volunteer believes is not accurate, he or she will have the opportunity to dispute that information with TC logiQ. To protect the volunteer's confidentiality and allow due process, this opportunity will precede any communication of information to Reston Runners.

In addition, there will be a hearing process available before a review panel should the volunteer choose to challenge a negative finding on his/her eligibility as a YIM volunteer.

Information Management and Exchange

This program places the responsibility for information management and retention on the screening provider, TC logiQ. Except in those few instances where a volunteer's background screen returns information that makes him or her ineligible for YIM volunteering and he/she then chooses to appeal the membership decision, Reston Runners will not be privy to or store the information returned in a volunteer's background screen.

We thank you in advance for your cooperation and participation in the Reston Runners Background Screening Program. Please remember that you must complete the screening process prior to any participation in RR's YIM activities. To facilitate the process and allow enough time, we strongly advise you to initiate the screening as soon as possible.

Please direct any questions that you might have about the program to the This email address is being protected from spambots. You need JavaScript enabled to view it. . Best wishes for a very successful 2010 year as a YIM volunteer!


Click here to begin the Background Screening Process

When finished, please close this window and do not forward the link to this page to anyone. Thank you!

YIM 2017 Coaches Guidelines

General Coaching Guidelines:

  • To help ensure participant safety, coaches must commit to attending at least 7 sessions. We need to have consistency and a good complement of coaches on the track and trails with the participants.
  • Coaches should wear their light blue coaches’ shirt and nametag each week.
  • There are 4 age groups.  Each group will have a designated start of training area on the Herndon High School track and infield turf area.  A member of each group will guide participants to the appropriate age group training area.  Either Virginia and Mij will be at the YIM table located at the entrance to the track each week to help any latecomers to the their designated age group location.
    • 4-5yr age group will meet on the infield (between the goal post closer to entrance to track and 20yd line)
    • 6-7yr age group will meet basically in the middle of the infield (between 20yd line and far 30yd line)
    • 8-9yr age group will meet  at the far end of the infield (between 30yd line and high jump/pole vault area and far goal post)
    • 10-13yr age group will meet in the high jump area (beyond the far end of the bleachers/the area opposite the high jump/pole vault area and far goal post).
  • The track will be used primarily for the older age groups (8-9, 10-13) as needed for special workouts; but will be available for the younger age groups – just check with Jeff Wolfe (Coaches Director). 
  • The hill area (far end of infield/track) will also be available for all age groups; just schedule accordingly with other age group leaders.
  • Dynamic stretching & warm-up laps will be done prior to participants separating into their age groups.  Usually the 10-13yr age group will conduct their own stretching routine.
  • Participants should arrive a few minutes before 6:30pm, write out their nametags, and then run a few laps around the track to warm up.  If you see participants/parents milling around the track/infield, go ahead and direct them to either the nametag table or encourage them to warm up by walking/jogging around the track before group stretching. 
  • Group stretching will begin promptly at 6:30pm and last approximately 5 minutes.  This will give latecomers a chance to catch up with everyone else, give coaches additional time to set up equipment and also allow any equipment set up on the infield to be left alone until start of age group training.
  • We also encourage dynamic stretching following the workout.  Each age group leader should determine how they will handle leading the group through stretching after the workout.
  • Please NOTIFY YOUR AGE GROUP LEADER AS SOON AS POSSIBLE if you cannot attend a session so we can assign a floater for your group.

Interaction with Participants:

  • Many of our young participants  will be nervous about embarking on this exercise program.  We are there to encourage them, help them challenge themselves, and keep them safe.
  • Get to know the participants.  When you arrive, interact with the children.  Try to learn their names.  Be encouraging and positive!
  • Strongly encourage the parents to stay in the bleachers  (for the 4-5yr age group, this may be understandably difficult as the younger aged participants might prefer their parents by their side).  Our training area is limited; so we prefer parents to stay in the bleachers so as not to crowd the area. 
  • Discipline Issues:  Establish good and positive behavior expectations on the very first day to set the tone.  If a child’s unruly behavior is unsafe for him/her (or with other participants), or disrupts training to a point where training has to halt because of that child’s unruly behavior,  coaches may issue a verbal warning to the child in a firm (not yelling) tone emphasizing that we expect positive energy during training.  If the unruly behavior continues, consider asking the child to sit out training for a couple minutes on the sideline.  If the issue still persists, bring the issue to your age group leader or to one of the directors who will deal with the child and his/her parent.  If the parent is present during the child’s behavior problem, coaches may bring the child’s behavior issue directly to them if they prefer; however, please remember to keep your tone calm but firm while explaining the issue.  Ultimately, if you are unsure how to handle a discipline issue, bring it up to your age group leader or to one of the directors.
  •  The younger aged participants tend to have a limited attention span.  Don’t spend a great deal of time in lengthy explanations/instructions on activities – get into the activity as soon as you canLIMIT waiting time in between activities; but still allow brief water breaks.
  • Encourage participants to challenge themselves (e.g., let’s pick up the pace, or let’s try to run the entire hill, or encourage them to use good running form, etc.) 
  • Encourage participants to cheer on their peers during training and especially during time trials!

Safety:

  • If a participant seems to be in minor distress or needs first aid, one coach may take him/her to the YIM table to either Virginia/Mij for first aid.  We will inform the parent (if parent was not present or not aware of minor accident/injury).  We have a first aid kit at the YIM table as well as ice and water.  Either Virginia/Mij will fill out an Accident/Injury Report Form.
  • If a participant has a serious accident/injury/emergency, call 911 (location to give is Herndon High School track located at 700 Bennett St in Herndon).  Notify the parents, the age group leader and directors immediately.  If unconscious, check for breathing and pulse.  If not breathing, provide CPR (if you do not know CPR or do not have another adult who knows CPR in immediate vicinity, Virginia is our CPR certified director).  If a back injury is possible, do not move the participant.  Other coaches should supervise the rest of the participants and keep them calm and occupied and away from the serious accident area.   Either Virginia/Mij will fill out an Accident/Injury Report Form.
  • The older age groups (10-13yrs) will sometimes run on trails outside the high school area.  Coaches should spread out among the participants so that no one gets lost.   One coach must have a walkie-talkie in case of emergency.  Either Virginia/Mij will have the other walkie-talkie at the YIM table.
  • Teach participants about hydrating. Encourage them to drink plenty of water before and after the workout.  Encourage them to eat meals at least an hour before to allow time to digest before training.

 

Inclement Weather Policy:

Track sessions will be held rain or shine.  However, we will not meet if there is lightning or if the temperature is over 100 degrees at 6:30 p.m.   We have seen every combination of weather event happen in the past; but, we never take for granted the session will be canceled.  More often than not, we are able to hold at least a partial session.  Parents of the participants make their own judgment call when the weather is questionable.  However, we do make every attempt to meet.  If lightning occurs in the middle of the session, we will cancel the program for that evening.  A cancellation during a session will be signaled using our sport horn.  This is why it is essential that parents DO NOT DROP OFF AND LEAVE their children; but rather help with our coaches or relax in the bleacher area.  When a session is canceled due to lightning, EVERYONE must leave the area immediately.  We will not update the website unless it is clear early on that conditions make it impossible to hold a session; however, we will send out an email notification as soon as possible to notify participants that a session has been canceled.

 

Most important:  Have fun!

 

 

Reston Runners Youth in Motion

5-6yr Group Training Plan

Week Nine:  8/4/09

Schedule:
6:30 - 6:35:             

Children get their race bibs from Mike Witlin at the registration table and proceed to warm-up area.

6:35 - 6:40:            

Team coaches (Devon Wright, Deborah Leaf, Deb Kaspar, & Emily Clark):

-Organize children quickly into their 4 teams and have them sit down near the start line.

-You & parents should help children with their race bibs if they need it. 

-If a child doesn’t have a race bib and needs one, see Mike Witlin to get one. 

-Guide children into groups of 5-6 (heat) to the start line.

*Remind parents to bring their childrens' water bottles from the start line to the finish line so that the kids can have a drink after their time trial run.

-Once your team has completed the time trials, accompany them to the activity stations.

*We will only have 2 Activity Stations -- it will be up to the team coaches to switch between activity stations so that children can visit both stations in the 15 minutes they will have after time trials.

 

6:40 - 7:05:  200m Time Trials - MUST BE OFF THE TRACK BY 7:05!!!):             

I will give a quick speech to the parents at the start to give them reminders & ask for help)

Those children not actually running the track will be resting or cheering their peers on.

 

Start line coach:  Mike Witlin & Karen Hass: (Karen, you might need to do this on your own at the beginning in case Mike is still at registration handing out bibs…)

-Line up the children in groups of 5-6 at start line. 

-Ensure children have a race bib and know where the finish line is.

-Say “Ready, Set, GO!”  when you see the green paddle at finish line signaling that is ready to start another heat of runners.  If you can, one of you (or a volunteer parent) can run ahead of the children on the track just to keep them on the track, so to speak…

Timer:  Jimmy Leuhrs

-Read the times off the clock of our runners as they come in so that the timekeeper can record the times.

-Signals to the start line coach with green paddle when we are ready for the next heat.

Timekeepers:  May Chava & Amy Barrett

1) writes the finishing times in order as they are called out on clipboard

2) rips off the  bib tabs, keeps them in order, collects on a large safety pin for the heat and transfers the recorded times to the correct bib tabs one heat at a time.

 

Ribbons:  Mij Phelps

Writes names and times on the ribbons after each heat. 

 

Finish line coach:  Sam Allen & Activity coaches will help until the stations start…

-Keeps the children who just ran the heat in order of finish to help the timekeepers rip off the bib tabs.

-Keeps the children in an area to drink and rest and eventually go to the activity stations.

7:05 – 7:20:            

Activity coaches (Meagan Huntington, Melissa Kujat, Mike Milazzo)

-Activity stations;

            Station 1:  Circuit Drills

            Station 2:  Obstacle Course

-See descriptions & equipment needed below.

*We will only have 2 Activity Stations -- it will be up to the team coaches to switch between activity stations so that children can visit both stations in the 15 minutes they will have after time trials.

 

7:20 – 7:30:            

Ribbon handout at ribbon table and release to parents for ice pops.

* Remind parents (I will at ribbon handout) that they need to escort their children across the field and track so that they will not run into the 9-14 year olds who might still be running their laps.

 

 

 

 

 

 

Equipment Needed:

Station 1:  CIRCUIT DRILLS

Equipment:     

Description:

4 hurdles/cones (the hurdles that are rectangular orange blocks) & the four circuit drill signs (I will bring them)

The children will divide up into four small groups at each of the four corner stations of the circuit drill square.  They rotate (run around the square) as soon as they are individually done with the activity in that station.  The four corner stations are:

1.  Sit Ups (10)

2.  Jumping Jacks (10)

3.  Push-ups (5)

4.  Mountain Climbers (10).

Station 2:  OBSTACLE COURSE

Equipment:     

Description:

4 hula hoops
6 noodles
4 hurdles

2 agility ladders

2 buckets

2 sponges

Divide up into two teams (there will be 2 obstacle course lanes).  Obstacles can be arranged however it’s desired with bucket at end for children to wring out sponge over their head if they want J

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